IT code 402 Practical -Unit 1 -Digital Documentation-4 Assignments

Competency Based Question of Chapter 1- Digital Documentation

 

Session 5- Creating Table of Contents

Que 1: What is a table of contents?

Answer: A table of contents (TOC) is a list or a table listing all the chapters or section titles or headings along with their commencing page numbers. A table of contents is usually given in the beginning of a book.

Que 2: Should you type TOC manually? Why/Why not?

Answer: No, Because creating TOC manually is a time-consuming task.

OOo Writer provides functionality to create TOC and one must create TOC using the functionality given by OOo Writer. It is easy to insert the table of contents with the help of given features.

Que 3: What do you understand by the hierarchy of headings?

Answer: By Hierarchy of headings means the clearly defined levels of headings where higher-level headings pertain to the title, main heading, and sub-headings, the lower level headings pertain to sections and sub-sections, etc.

Que 4: Write steps to create a TOC in Writer.

Answer: To create a Table of Contents in Writer:

·        Create a proper hierarchy of headings in your document, i.e. heading 1 for title. heading 2 to lower level headings to sections and sub-sections.

·        Place the cursor in your document, where you want to place the table of contents.

·        Click command Insert -> Indexes and Tables -> Entry

·        The Insert Index/Table dialog will appear. Change nothing, just click OK.

Que 5: How would you maintain a TOC in Writer?

Answer: Maintaining a TOC in Writer means updating TOC with every addition/modification or deletion of a heading.

To maintain TOC do the following:

·        Place the cursor within the table of contents.

Right-click and select Update Index/Table from the pop-up menu

 

Session 4-Create and use Template

 Que 1: Define a template.

Answer: A template is a model that you use to create other documents.

Templates can contain anything that regular documents can contain, such as text, graphics, a set of styles, and user-specific setup information such as measurement units, language, the default printer, and toolbar and menu customization.

Que 2: What are the advantages of templates?

Answer: Advantages of Templates:

·        Template simplifies document creation.

·        Templates save time or money.

·        Offer consistency and clarity.

Que 3: Write steps to use a predefined template in Writer.

Answer: Steps to use a predefined template in Writer:-

·        Click Command File-> New -> Templates and Documents

·        Click on the Template Icon. Double Click the folder, that contains a list of templates.

·        Click on the desired template name.

·        Click Open.

·        Now you can do editing as per your requirement.

 

Que 4: Write steps to create a new template in Writer.

Answer: Steps to create a new template in Writer:

·        Open a new or existing document (either a letter or notes)

·        Add the content, formatting, and styles that you want to add to your template.

·        Click on File -> Templates -> Save.

·        It will open the Templates dialog. Under the Templates dialog-

·        Type the name of the template in the New template field.

·        Select the categories in the Categories list.

·        Click Ok to save the new template.

 

Que 5: How would you set up the default template in Writer?

Answer: By default, when you create a new document in Writer, it creates a document based on its default template.

To set a custom template as the default template in OpenOffice Writer, do the following:

·        Click the command File -> Template -> Organize. It will open the Template Management dialog.

·        In the Template Management dialog, Double click the folder containing template, select the desired template.

·        Click the Command button on the right and from drop down menu, click command Set as Default Template.

·        Close the dialog box,

Que 6: How would you update your current document to implement a different template?

Answer: To update your current document to implement a different template, follow these steps:

·        Create a new document using the template.

·        Open an existing document in another window, press Ctrl+A, and press Ctrl+C.

·        Now paste this content in the blank document.

·        Save your updated document as per the new template with a name

 

 

Session3-Mail Merge

 Assignment

Que 1: In Writer, what is the Mail Merge Wizard used for?

Answer: Generating form letters, e-mail, or mailing labels using names and addresses listed in Writer or Calc, a database, or e-mail contacts.

Que 2: You are sending a document to many people whose individual details you have in the form of a table. What feature do you

Answer: Use the Mail Merge feature.

Que 3: Which option of OOo Writer will you use to post 100 letters in which the contents inside are the same and addresses are different?

Answer: Mail Merge

Que 4: What is the data source in the context of mail merge? Give advantages of the Mail Merge feature.

Answer: The data source stores the information to be brought into the main document. The data source table contains a column for each category of information. It is also known as an Address database.

Mail merge is a feature, that allows to generation of labels, envelopes, and e-mails of more than 100 people in one go. It is an advanced feature of OOo Writer, which merges two documents data source and main document, and creates desired letters, email, envelopes, etc.

 

 

Session-2 Images in a Document

 

Assignment

Que 1. Name some properties of Images / Drawing objects.

Answer: Brightness, contrast, colour mode, Transparency, Width, Height, Wrap, Ratio etc.

Que 2. Write steps to resize an image.

Answer: The steps for resizing are: –

·        (i) Select the image.

·        (ii) Drag any of the sizing handles to increase/decrease the image size.

Que 3. Write steps to crop an image.

Answer: The steps for Cropping are: –

·        (a) Select the image by clicking on it.

·        (b) Right-click the image and click Picture.

·        (c) In the Picture dialog box, select the Crop page.

·        (d) Once done, Click on OK.

Que 4. What is wrap text around images?

 Answer: Wrap text around the image in the writer is used to position text around the image while inserting an image in a document.

Que 5. What are possible ways of wrapping text around images in Writer?

Answer: Text wrapping means the placement of text around images.

Possible ways of wrapping text around images in Writer are: –

·        None– With this option, the text is placed above and below the image but not around it.

·        Before- The text flows before the image.

·        After – The text flows after the image.

·        Parallel – The text flows before and after the image.

·        Wrap through – Superimpose the image on the text. That is, the image is above the text.

·        Optimal – The text flows around the image.

 Que 6. What are the sizing handles of an image?

Answer: When an image is selected, it shows the small green squares on the image edge i.e. around the image, called Sizing Handles. These handles can be used to change the size of an image vertically, horizontally, and diagonally. Resizing of image is called Scaling.

Que 7. What is Cropping? How is useful?

Answer: Cropping is the process of removing an unwanted area from an image starting from its boundary.

Cropping is useful in removing an extra or unwanted portion of an image.

Cropping always removes continuous sections. It cannot remove a random part of an image.

Que 8. What is the use of a grouping of objects?

Answer: Grouping allows you to combine multiple objects to behave like one object. It is useful if we want to apply one action to all of them. Like moving, resizing, changing transparency, etc.

 Que 9. What is the scaling of an image? How do you do it in Writer?

Answer: Scaling means changing the size of a drawing object.

Select the drawing object. You will see green squares around the image, called sizing handles.

Select the sizing handles and move the mouse left or right or up or down.

Que 10. You want to run your text over a transparent image. Which wrap setting would you choose for it?

Answer: Wrap Through

 

Session 1-Styles in a Document

 

Assignment: Question Answer

1. What is style? Name some style categories.

Answer: A style is a named collection of various formatting information that defines the look and behavior of document components associated with this style.

Categories of Styles are:-

·        Paragraph styles

·        Character styles

·        Page styles

·        Frame styles

·        List styles

2. What is the shortcut to open Styles and Formatting Window?

Answer: Shortcut keys: F11

Another method to open:-

·        Format -> Styles and Formatting

·        Styles and Formatting button on the Formatting toolbar

·        In the Formatting Toolbar > Click on Apply Style > Select More

3. What is a paragraph style?

 Answer: Paragraph styles control all aspects of a paragraph’s appearance, such as text
alignment, tab stops, line spacing, and borders, and can include character
formatting.

 4. What are the different categories of styles in Writer?

Answer: Different categories of Styles are: –

·        Character Styles

·        Paragraph Styles

·        Frame Styles

·        Page Styles

·        List Styles

5. What are the advantages of styles?

Answer: Advantages of Styles are: –

·        Maintain consistent formatting in a document.

·        Makes formatting changes easily.

·        Makes formatting changes quickly.

6. What is the importance of the Styles and Formatting window?

Answer: The Style and Formatting window allow us to apply the different style on the selected object easily and quickly. It also allows to create the new style and load the existing styles from another file.

 7. How do you open the Styles and Formatting window in Writer?

Answer: Method to open the Styles and Formatting Window:-

·        Format -> Styles and Formatting

·        Styles and Formatting button on the Formatting toolbar

·        In Formatting Toolbar > Click on Apply Style > Select More

·        Press F11

8. How would you apply a style available in Styles and Formatting windows, onto a document object?

Answer: To apply a style available in Styles and Formatting windows, you can do –

·        (a) Select the object (paragraph/characters/frames) on which you want to apply the style.

·        (b) Double-click on the style name which is to be applied to it, in the style and formatting window.

9. What is the utility of Fill Format mode?

 Answer: Fill Format mode is useful in situations when you want to apply the same style to multiple scattered objects in the document.

 10. Write steps to create and update a new style from a selection.

Answer: Steps to create and update a new style from a selection

·        Type your text and do appropriate formatting using the formatting toolbar.

·        Select the Formatted Text/Paragraph

·        Open Styles and Formatting window

·        Select the type of style to create (paragraph, character, etc.)

·        From New Style dropdown -> Select New Style from Selection

11. Write steps to create a new style using drag and drop.

Answer: Steps to create a new style using drag and drop: –

·        Open Styles and Formatting window

·        Select the type of style to create (paragraph, character, etc.)

·        Select the Formatted object and drag it to the Styles and Formatting window.

·        It will open the Create style dialog. In it, type a name for the new style.

·        Click Ok to save the new style.

12. Write steps to load styles from an existing file.

Answer: To copy / load the styles from another document,

·        Select command Styles and Formatting window -> New Style dropdown -> Load Style, and

·        then select the required document from From File window.