Saturday, 16 November 2024
Friday, 8 November 2024
Sunday, 21 April 2024
Session 5- Creating Table of Contents
Que 1: What is a table
of contents?
Answer: A table of contents (TOC) is a list or a
table listing all the chapters or section titles or headings along with their
commencing page numbers. A table of contents is usually given in the beginning
of a book.
Que 2: Should you type
TOC manually? Why/Why not?
Answer: No, Because creating TOC manually is a time-consuming
task.
OOo Writer provides
functionality to create TOC and one must create TOC using the functionality
given by OOo Writer. It is easy to insert the table of contents with the help
of given features.
Que 3: What do you
understand by the hierarchy of headings?
Answer: By Hierarchy of headings means the clearly defined
levels of headings where higher-level headings pertain to the title, main
heading, and sub-headings, the lower level headings pertain to sections and
sub-sections, etc.
Que 4: Write steps to
create a TOC in Writer.
Answer: To create a Table of Contents in Writer:
· Create a proper hierarchy of headings in your
document, i.e. heading 1 for title. heading 2 to lower level headings to
sections and sub-sections.
· Place the cursor in your document, where you
want to place the table of contents.
· Click command Insert -> Indexes and Tables
-> Entry
· The Insert Index/Table dialog will appear.
Change nothing, just click OK.
Que 5: How would you
maintain a TOC in Writer?
Answer: Maintaining a TOC in Writer means updating TOC with
every addition/modification or deletion of a heading.
To maintain TOC do the
following:
· Place the cursor within the table of contents.
Right-click and select
Update Index/Table from the pop-up menu
Monday, 15 April 2024
Session 4-Create and use Template
Que 1: Define a template.
Answer: A template is a model that you use to
create other documents.
Templates can contain
anything that regular documents can contain, such as text, graphics, a set of
styles, and user-specific setup information such as measurement units,
language, the default printer, and toolbar and menu customization.
Que 2: What are the
advantages of templates?
Answer: Advantages of Templates:
· Template simplifies document creation.
· Templates save time or money.
· Offer consistency and clarity.
Que 3: Write steps to
use a predefined template in Writer.
Answer: Steps to use a predefined template in
Writer:-
· Click Command File-> New -> Templates
and Documents
· Click on the Template Icon. Double Click the
folder, that contains a list of templates.
· Click on the desired template name.
· Click Open.
· Now you can do editing as per your
requirement.
Que 4: Write steps to
create a new template in Writer.
Answer: Steps to create a new template in Writer:
· Open a new or existing document (either a
letter or notes)
· Add the content, formatting, and styles that
you want to add to your template.
· Click on File -> Templates -> Save.
· It will open the Templates dialog. Under the
Templates dialog-
· Type the name of the template in the New
template field.
· Select the categories in the Categories list.
· Click Ok to save the new template.
Que 5: How would you
set up the default template in Writer?
Answer: By default, when you create a new document in Writer,
it creates a document based on its default template.
To set a custom
template as the default template in OpenOffice Writer, do the following:
· Click the command File -> Template ->
Organize. It will open the Template Management dialog.
· In the Template Management dialog, Double
click the folder containing template, select the desired template.
· Click the Command button on the right and from
drop down menu, click command Set as Default Template.
· Close the dialog box,
Que 6: How would you
update your current document to implement a different template?
Answer: To update your current document to implement a
different template, follow these steps:
· Create a new document using the template.
· Open an existing document in another window,
press Ctrl+A, and press Ctrl+C.
· Now paste this content in the blank document.
· Save your updated document as per the new
template with a name
Session3-Mail Merge
Assignment
Que 1: In Writer, what
is the Mail Merge Wizard used for?
Answer: Generating form letters, e-mail, or
mailing labels using names and addresses listed in Writer or Calc, a database,
or e-mail contacts.
Que 2: You are sending
a document to many people whose individual details you have in the form of a
table. What feature do you
Answer: Use the Mail Merge feature.
Que 3: Which option of
OOo Writer will you use to post 100 letters in which the contents inside are
the same and addresses are different?
Answer: Mail Merge
Que 4: What is the
data source in the context of mail merge? Give advantages of the Mail Merge
feature.
Answer: The data source stores the information to
be brought into the main document. The data source table contains a column for
each category of information. It is also known as an Address database.
Mail merge is a
feature, that allows to generation of labels, envelopes, and e-mails of more
than 100 people in one go. It is an advanced feature of OOo Writer, which
merges two documents data source and main document, and creates desired
letters, email, envelopes, etc.
Session-2 Images in a Document
Assignment
Que 1. Name some
properties of Images / Drawing objects.
Answer: Brightness, contrast, colour mode,
Transparency, Width, Height, Wrap, Ratio etc.
Que 2. Write steps to
resize an image.
Answer: The steps for resizing are: –
· (i) Select the image.
· (ii) Drag any of the sizing handles to
increase/decrease the image size.
Que 3. Write steps to
crop an image.
Answer: The steps for Cropping are: –
· (a) Select the image by clicking on it.
· (b) Right-click the image and click Picture.
· (c) In the Picture dialog box, select the Crop
page.
· (d) Once done, Click on OK.
Que 4. What is wrap
text around images?
Answer: Wrap text around the image in the writer
is used to position text around the image while inserting an image in a
document.
Que 5. What are
possible ways of wrapping text around images in Writer?
Answer: Text wrapping means the placement of text
around images.
Possible ways of
wrapping text around images in Writer are: –
· None– With this option, the text is placed
above and below the image but not around it.
· Before- The text flows before the image.
· After – The text flows after the image.
· Parallel – The text flows before and after the
image.
· Wrap through – Superimpose the image on the
text. That is, the image is above the text.
· Optimal – The text flows around the image.
Que 6. What are
the sizing handles of an image?
Answer: When an image is selected, it shows the
small green squares on the image edge i.e. around the image, called Sizing
Handles. These handles can be used to change the size of an image vertically,
horizontally, and diagonally. Resizing of image is called Scaling.
Que 7. What is
Cropping? How is useful?
Answer: Cropping is the process of removing an
unwanted area from an image starting from its boundary.
Cropping is useful in
removing an extra or unwanted portion of an image.
Cropping always
removes continuous sections. It cannot remove a random part of an image.
Que 8. What is the use
of a grouping of objects?
Answer: Grouping allows you to combine multiple objects
to behave like one object. It is useful if we want to apply one action to all
of them. Like moving, resizing, changing transparency, etc.
Que 9. What is
the scaling of an image? How do you do it in Writer?
Answer: Scaling means changing the size of a
drawing object.
Select the drawing
object. You will see green squares around the image, called sizing handles.
Select the sizing
handles and move the mouse left or right or up or down.
Que 10. You want to
run your text over a transparent image. Which wrap setting would you choose for
it?
Answer: Wrap Through
Session 1-Styles in a Document
Assignment: Question Answer
1. What is style? Name
some style categories.
Answer: A style is a named collection of various
formatting information that defines the look and behavior of document
components associated with this style.
Categories of Styles
are:-
· Paragraph styles
· Character styles
· Page styles
· Frame styles
· List styles
2. What is the
shortcut to open Styles and Formatting Window?
Answer: Shortcut keys: F11
Another method to
open:-
· Format -> Styles and Formatting
· Styles and Formatting button on the Formatting
toolbar
· In the Formatting Toolbar > Click on Apply
Style > Select More
3. What is a paragraph
style?
Answer: Paragraph styles control all aspects of a paragraph’s
appearance, such as text
alignment, tab stops, line spacing, and borders, and can include character
formatting.
4. What are the
different categories of styles in Writer?
Answer: Different categories of Styles are: –
· Character Styles
· Paragraph Styles
· Frame Styles
· Page Styles
· List Styles
5. What are the
advantages of styles?
Answer: Advantages of Styles are: –
· Maintain consistent formatting in a document.
· Makes formatting changes easily.
· Makes formatting changes quickly.
6. What is the
importance of the Styles and Formatting window?
Answer: The Style and Formatting window allow us to apply the different
style on the selected object easily and quickly. It also allows to create the
new style and load the existing styles from another file.
7. How do you
open the Styles and Formatting window in Writer?
Answer: Method to open the Styles and Formatting
Window:-
· Format -> Styles and Formatting
· Styles and Formatting button on the Formatting
toolbar
· In Formatting Toolbar > Click on Apply
Style > Select More
· Press F11
8. How would you apply
a style available in Styles and Formatting windows, onto a document object?
Answer: To apply a style available in Styles and Formatting windows, you
can do –
· (a) Select the object
(paragraph/characters/frames) on which you want to apply the style.
· (b) Double-click on the style name which is to
be applied to it, in the style and formatting window.
9. What is the utility
of Fill Format mode?
Answer: Fill Format mode is useful in situations when you want to apply
the same style to multiple scattered objects in the document.
10. Write steps
to create and update a new style from a selection.
Answer: Steps to create and update a new style from a
selection
· Type your text and do appropriate formatting
using the formatting toolbar.
· Select the Formatted Text/Paragraph
· Open Styles and Formatting window
· Select the type of style to create (paragraph,
character, etc.)
· From New Style dropdown -> Select New
Style from Selection
11. Write steps to
create a new style using drag and drop.
Answer: Steps to create a new style using drag and
drop: –
· Open Styles and Formatting window
· Select the type of style to create (paragraph,
character, etc.)
· Select the Formatted object and drag it to the
Styles and Formatting window.
· It will open the Create style dialog. In
it, type a name for the new style.
· Click Ok to save the new style.
12. Write steps to
load styles from an existing file.
Answer: To copy / load the styles from another document,
· Select command Styles and Formatting window
-> New Style dropdown -> Load Style,
and
· then select the required document from From
File window.
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